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Misconceptions

There are several misconceptions about the DA 638 form that can lead to confusion. Understanding these can help ensure that the award nomination process goes smoothly.

  • Misconception 1: The DA 638 form is only for military personnel.

    • This form is primarily used by military personnel to recommend awards, but it can also involve civilians who work closely with the military. Anyone who has contributed significantly may be recognized.

  • Misconception 2: Completing the form guarantees an award.

    • Submitting a DA 638 form does not automatically mean an award will be granted. The recommendation must go through a review process, and approval is not guaranteed.

  • Misconception 3: All awards require the same information on the DA 638 form.

    • Different awards may have specific requirements. While basic information is needed, additional details may be necessary depending on the type of award being recommended.

  • Misconception 4: The DA 638 form is only relevant during wartime.

    • This form is used for awards in both peacetime and wartime. Recognition for meritorious service can happen at any time, reflecting the ongoing contributions of individuals.

Documents used along the form

The DA Form 638 is a vital document used to recommend individuals for military awards. It serves as a formal request for recognition of achievements, valor, or service. Alongside this form, several other documents may be necessary to support the nomination process. Below is a list of these commonly used forms and documents.

  • DA Form 4187: This form is used for personnel actions, such as requests for awards, promotions, or transfers. It provides a structured way to document and process various personnel-related requests within the military.
  • DA Form 1045: This form is the Army National Guard and Army Reserve's recommendation for award. It is specifically tailored for reservists and ensures that their achievements are formally recognized.
  • Texas Motor Vehicle Bill of Sale: This form is essential for documenting the sale and ownership transfer of a vehicle in Texas. It verifies the transaction between seller and buyer, ensuring all vehicle details and sale specifics are recorded, which protects both parties. For more information, visit OnlineLawDocs.com.
  • DA Form 15-6: This document is used for conducting investigations into incidents or allegations. It may be relevant in cases where an award is contingent upon the outcome of an investigation.
  • DA Form 2404: This is a maintenance inspection form. While not directly related to awards, it may be required to demonstrate that equipment or vehicles involved in a service member's achievements were properly maintained.
  • DA Form 7656: This form is used to recommend an award for a service member's exceptional service or achievement during a specific period. It provides a detailed account of the service member's contributions and accomplishments.

Each of these forms plays a crucial role in the award nomination process. Properly completing and submitting them can ensure that deserving service members receive the recognition they have earned. Attention to detail in these documents will help facilitate a smoother review and approval process.

Steps to Filling Out Da 638

Completing the DA 638 form requires attention to detail and accuracy. This form is essential for processing nominations for military awards and decorations. Properly filling it out ensures that the achievements of service members are recognized appropriately.

  1. Gather Required Information: Collect all necessary personal details about the service member, including their name, rank, Social Security Number (SSN), organization, and branch of service.
  2. Complete Part I - Soldier Data: Fill in the soldier's name, rank, SSN, organization, previous awards, and the reason for the award. Specify the award period and indicate if the award is interim or posthumous.
  3. Provide Recommender Data: In Part II, enter the recommender's name, title, rank, address, and relationship to the awardee. Ensure to sign the form.
  4. Detail Justification and Citation: In Part III, list specific achievements in bullet format that justify the award. Include at least four examples of meritorious acts or services.
  5. Draft Proposed Citation: Write a proposed citation that summarizes the soldier's achievements and contributions.
  6. Complete Recommendations/Approval: In Part IV, ensure all required authorities review and sign the form. Include comments as necessary and check the approval or disapproval boxes as applicable.
  7. Fill Out Orders Data: In Part V, provide details about the orders issuing authority, permanent order number, approved award, and date of approval.
  8. Review the Form: Before submission, double-check all entries for accuracy and completeness. Ensure that all signatures are present.
  9. Submit the Form: Send the completed DA 638 form to the appropriate authority for processing.

Common mistakes

  1. Incomplete Information: Failing to fill out all required fields can lead to delays. Ensure every section is complete, especially the soldier's name, SSN, and rank.

  2. Incorrect Dates: Entering the wrong dates for the period of the award can cause confusion. Double-check the start and end dates to ensure accuracy.

  3. Missing Justification: Not providing specific examples of achievements can weaken the nomination. Use bullet points to clearly outline meritorious acts or service.

  4. Ignoring Signature Requirements: Omitting necessary signatures from recommenders or approving authorities can result in rejection. Make sure all required signatures are obtained.

  5. Using Abbreviations: Avoid using abbreviations or acronyms that may not be universally understood. Write out full terms to ensure clarity.

  6. Neglecting Privacy Act Compliance: Failing to understand the implications of the Privacy Act can lead to unintentional disclosure of personal information. Be mindful of what information is shared.

  7. Incorrect Award Type: Selecting the wrong type of award can lead to disapproval. Familiarize yourself with the different awards and ensure you are recommending the appropriate one.

  8. Failing to Indicate Interim or Posthumous Awards: Not marking whether the award is interim or posthumous can lead to processing issues. Be clear about the nature of the award.

  9. Neglecting to Check for Updates: Using an outdated version of the DA Form 638 can result in errors. Always check for the most current version of the form.

  10. Inadequate Review: Not having someone else review the completed form can lead to overlooked mistakes. A fresh set of eyes can catch errors you might have missed.

Get Clarifications on Da 638

What is the purpose of the DA Form 638?

The DA Form 638 is primarily used to recommend individuals for awards and decorations within the U.S. Army. It serves as a formal request to consider nominations based on meritorious acts or service. Additionally, the form records final actions taken on these nominations and helps maintain individual award case files.

Who is eligible to use the DA Form 638?

Any member of the U.S. Army can be nominated for an award using the DA Form 638. This includes active duty personnel, reservists, and National Guard members. However, the recommending authority must ensure that the nominee meets the eligibility criteria outlined in Army Regulation 600-8-22.

What information is required on the DA Form 638?

Key information required includes:

  1. Name of the nominee (last, first, middle initial)
  2. Rank and organization of the nominee
  3. Social Security Number (SSN)
  4. Reason for the award and the period of service
  5. Details of achievements supporting the nomination
  6. Signature of the recommending authority

Providing complete and accurate information is crucial to avoid delays in processing.

What happens if I do not provide identifying information?

While disclosure of personally identifiable information is voluntary, failing to provide necessary details may lead to delays in processing the application. It is strongly advised to complete all required fields to ensure timely evaluation and approval.

How is the information on the DA Form 638 protected?

The information collected on the DA Form 638 is protected under the Privacy Act. This means that personal data is handled with care and is only disclosed as permitted by law. The Army follows strict guidelines to safeguard this information and ensure it is used appropriately.

What should I do if I have questions about completing the DA Form 638?

If you have questions about completing the form, it is advisable to consult your chain of command or the personnel office. They can provide guidance on the specific requirements and help clarify any uncertainties you may have regarding the nomination process.