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Misconceptions

Understanding the DA 1380 form is crucial for service members and their administrative staff. However, several misconceptions can lead to confusion. Here are some common misunderstandings:

  • The DA 1380 form is only for paid training. This is incorrect. The form is used for both paid and non-paid inactive duty training. It must be submitted to the appropriate channels regardless of the pay status.
  • Only officers can prepare the DA 1380 form. In reality, while certain sections require officer verification, enlisted personnel can also complete the form, especially when it pertains to their own training or duties.
  • The form must be submitted immediately after training. The DA 1380 should be prepared by the last day of each duty month, not immediately after the training occurs. This allows for accurate reporting of all activities within that month.
  • All items on the form are optional. This is a misconception. Certain fields, such as the individual's name and assigned organization, are mandatory. Omitting necessary information can delay processing.
  • Training reported on the DA 1380 form is not significant for retirement points. On the contrary, the training documented is essential for earning retirement points, which can impact future benefits.
  • Submitting the form is the final step in the process. After submission, the form must be validated by DFAS or AHRC for it to count towards retirement points. This validation is a crucial step.
  • Only specific types of training can be reported on the DA 1380. The form can cover various types of duties, including equivalent or appropriate duties performed by Soldiers in different units or services.
  • Errors on the DA 1380 form can be easily corrected later. While corrections can be made, it is best to ensure accuracy before submission. Errors may complicate the processing of retirement points.

Being aware of these misconceptions can help ensure that the DA 1380 form is completed correctly and submitted on time, ultimately benefiting the service member's career and retirement plans.

Documents used along the form

The DA Form 1380, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, is an essential document for reporting training and duties performed by soldiers in the Army Reserve. When completing this form, several other documents often accompany it to provide additional information or fulfill specific requirements. Here’s a brief overview of ten such forms and documents that may be used in conjunction with the DA Form 1380.

  • DA Form 1383: This form is used to record the attendance of soldiers at inactive duty training (IDT) and is essential for tracking participation in training events.
  • DA Form 1059: Known as the Academic Evaluation Report, this form assesses a soldier's performance during training courses, providing valuable feedback for future assignments.
  • DA Form 2-1: This form is the Personnel Qualification Record, which contains a soldier's career information, including assignments, training, and qualifications, serving as a comprehensive overview of their military history.
  • DA Form 4187: The Personnel Action Form is used for various personnel actions, such as requests for training, reassignment, or promotion, and is crucial for documenting changes in a soldier's status.
  • Release of Liability: A legal document used to ensure that parties are aware of and accept the potential risks involved in activities, often referenced in resources such as OnlineLawDocs.com.
  • DA Form 7500: This is the Training and Readiness Assessment (TRA) form, which evaluates a unit's readiness for deployment and identifies training needs for soldiers.
  • DA Form 1319: This document is used for reporting individual training and education accomplishments, ensuring that soldiers receive recognition for their efforts and achievements.
  • DA Form 4004: The Certificate of Training is issued to soldiers upon completion of specific training programs, providing proof of their qualifications and skills.
  • DA Form 1-1: The Soldier's Record Brief is a summary of a soldier's career, highlighting key information such as awards, training, and assignments for quick reference.
  • DA Form 5123: This form, known as the Reserve Component Common Personnel Data System (RCCPDS), is used to update personnel data, ensuring accurate records are maintained for each soldier.
  • DA Form 2408: The Equipment Maintenance and Inspection Worksheet is essential for documenting the maintenance and inspection of military equipment used during training, ensuring safety and compliance with regulations.

Each of these forms plays a unique role in the overall documentation process for soldiers in the Army Reserve. Together with the DA Form 1380, they help maintain accurate records, facilitate training evaluations, and ensure that soldiers receive the recognition they deserve for their service. Understanding these documents can streamline administrative processes and enhance the efficiency of military operations.

Steps to Filling Out Da 1380

Completing the DA Form 1380 is an essential step in documenting an individual's performance of reserve duty training. This form must be filled out accurately to ensure proper credit for service and training. Below are the steps to guide you through the process of completing this form.

  1. Start by entering the date in Item 1.
  2. In Item 2, provide the name of the reporting agency, including the ZIP code.
  3. For Item 3, indicate the anniversary year ending date in MM/DD format.
  4. In Item 4, enter the complete designation and address of the records manager, including the ZIP code.
  5. In Item 5, fill in the soldier's last name, first name, and middle initial.
  6. For Item 6, specify the soldier's grade.
  7. In Item 7, indicate the soldier's branch.
  8. In Item 8, provide the individual's assigned organization if it differs from the office of the addressee.
  9. In Item 9, check the appropriate box to indicate the type of duties performed. Cite the authorization as required.
  10. In Column a of Item 9, enter the date (day, month, year) for each duty performed.
  11. In Column b, record the total number of hours for each duty day.
  12. In Column c, enter the Paid (P) or Non-Paid (N) code followed by the correlating retirement point credits earned.
  13. In Column d, describe the location and nature of the duties, training, or instruction performed.
  14. In Item 10, type the name, grade, and position of the officer who has knowledge of the duties performed.
  15. Obtain the signature of the verifying officer in Item 11.
  16. Finally, ensure that the form is submitted to the appropriate pay channel or the Army Human Resources Command for processing.

Common mistakes

  1. Incorrect Reporting Agency: Failing to include the full name and ZIP code of the reporting agency can lead to processing delays.

  2. Missing Anniversary Year Ending Date: Not providing the correct anniversary year ending date in the specified format (MM/DD) may result in incomplete records.

  3. Omitting Personal Information: Forgetting to fill in the last name, first name, and middle initial of the individual can cause confusion.

  4. Incorrect Grade or Branch: Entering an incorrect grade or branch information can misrepresent the individual's status.

  5. Failure to Cite Authorization: Not citing the appropriate authorization for duties performed can lead to questions regarding validity.

  6. Improper Date Format: Using an incorrect date format in the duty date section can create discrepancies in records.

  7. Missing Duty Hours: Leaving out the total hours worked for each duty day will result in incomplete information.

  8. Location and Nature of Duties: Failing to specify the location and nature of duties performed can lead to misunderstandings.

  9. Signature of Officer: Not obtaining the required signature from the verifying officer can invalidate the form.

  10. Late Submission: Submitting the form after the last day of the duty month can result in missed pay or retirement points.

Get Clarifications on Da 1380

What is the purpose of the DA Form 1380?

The DA Form 1380, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, serves to document the training, duties, and instruction performed by soldiers during inactive duty training. It is crucial for tracking performance and ensuring that soldiers receive the appropriate retirement points for their service. This form must be completed and submitted to the appropriate records manager or pay channel by the end of each duty month.

Who is responsible for preparing the DA Form 1380?

Preparation of the DA Form 1380 can fall to different individuals depending on the context of the training. Generally, the following personnel may be responsible:

  • The chief of the proponent agency for approved training projects.
  • The designated military representative for professional or trade conventions.
  • The commanding officer of the unit of attachment for training in an attached status.
  • The soldier for training attachments with another service, who must then obtain the signature of an authorized official.
  • Area commanders may direct preparation for other types of reserve training.

What information is required on the DA Form 1380?

Completing the DA Form 1380 requires specific information to ensure accuracy and compliance. Key items include:

  1. Date: The date when the training occurred.
  2. Location: Where the duties or training took place.
  3. Nature of Duties: A description of the training or instruction performed.
  4. Hours: Total hours worked during the training period, categorized as paid or non-paid.
  5. Signature: The signature of an officer verifying the duties performed.

Each of these elements helps maintain a clear and comprehensive record of the soldier's training activities.

What happens after the DA Form 1380 is submitted?

Once submitted, the DA Form 1380 undergoes validation by either the Defense Finance and Accounting Service (DFAS) for paid duties or the Army Human Resources Command (AHRC) for non-paid duties. Upon successful validation, retirement points are awarded based on the training documented in the form. Units are responsible for ensuring that these forms are filed correctly and submitted to the soldier's Army Military Human Resource Record (AMHRR) as per Army regulations. This process is vital for maintaining accurate records and ensuring soldiers receive the benefits they have earned through their service.